Bylaws

EMCA is registered in France, Cité Administrative Gaujot, 14, rue du Maréchal Juin, F-67084 Strasbourg. Registration Nr. SIRET 431 894 021 00010

The Headquarters of the EMCA shall be in any location designated by the Board of EMCA, hereinafter referred to as the Board.

EMCA is established for an unlimited term.

Specific objectives are:

1. Maintaining the quality of life and the standard of public health by the control of mosquitoes.
2. Promotion of European co-operation and participation in mosquito control projects in Europe and worldwide.
3. Promotion of the study, prevention and control of mosquito borne diseases.
4. Development and implementation of new materials, techniques and tools for mosquito control .
5. Enhancing control measures based on Integrated Pest Management principles by favoring methods with low toxicological profiles and minimum environmental impact.
6. Supporting the preservation of wetland biodiversity by managing mosquito control with environmentally safe methods.
7. Specification, development and standardization of rules of “good laboratory and field practice” in testing and application of insecticides, sampling methods, monitoring techniques, treatment procedures including issuing and harmonization of guidelines for mosquito control (recommend and validate the “common principles” as it is called in the European directive 98/8/EC placing of biocidal products on the market).
8. Organization of educational and training courses, visits and staff exchanges between the members of the association, in order to improve professional skills in accordance with the EMCA objectives.
9. Promotion of mosquito control programs for the public and authorities.

New members are admitted by the Annual General Meeting.

Members may quit the association:

• By written notice, at least 3 months before the end of the year.
• By exclusion as sanction for an illegal act or a moral harm to the association, pronounced by the Annual General Meeting according to the proposal of the Board, or by expel for non-payment of dues e.g.

The amount of annual dues for each category of members is proposed annually by the Board and approved by Annual General Meeting.

No officer or member of the association will be personally liable for any debts, liabilities, and obligation of the association.

Officers and Board members shall receive no salary for their services rendered to EMCA.

Membership dues are payable until 31 January of the current year. Any unpaid dues within the current year shall be declared in arrears and the delinquent member shall not be in good standing. Upon back-payment of unpaid dues up to 31 January of the following year including payment of the current year, the member shall return to good standing (status of members having paid all their dues) for all purposes.

If a member has not paid the membership fee for two consecutive years, the member will automatically lose the membership status of EMCA.
Dues paid by new members after September 30 shall be credited to the membership year beginning on the following January 1.

Income of the association is composed of dues of the members, grants from governmental or private organisms, donations and legacies, income from its funds and all other resources that are in accordance with the laws in force.
All funds collected and disbursed will accounted for by the Treasurer. The Treasurer will provide detailed financial reports to the Board and to the EMCA membership.

Expenditures are executed by the Treasurer. The Treasurer may delegate part of his powers, by written advice and with Board approval, to any other member of the Board.

The President-elect shall be elected for a two-year term by a ballot sent to all EMCA members in good standing.
The elected officer shall serve for two years as President-elect before serving for two years as President, and the following two years as past-President.
The four members shall be elected for a two-year term by a ballot sent to all EMCA members in good standing.
The Executive Officer and the Treasurer shall be elected for a three-year term by the AGM. Re-election is possible.

In case of a vacancy in the office of President and/or President-elect, the next officer in line would ascent to the office so vacated. Vacancy of any other office, including members of the Board, Executive Officer or Treasurer, shall be filled by Board action.

In case a member of the Board is unable to attend a meeting, he may give written delegation of his voting privileges to another member of the Board. No member of the Board shall receive more than two proxies. 

The President of the EMCA shall be the chairperson of the Board, and shall have the usual responsibilities of supervision and management, such as pertaining to the office, and such other powers as are specified in the bylaws or properly assigned by the Board, and shall have the following specific duties:

1. Chairs all meetings,
2. Preside all committee meetings,
3. Present questions of policy for consideration by the Board,
4. Execute, along with the Executive Officer, all legal documents,
5. Establish or abolish committees in accordance with Article VIII, and appoint members of all committees with Board approval,
6. Call special meetings,
7. Initiate special action by correspondence or other means (e.g. proposal for electronic voting for pertinent issues to the members of the Board or to all members)
8. Appoint representatives to act in the name of the EMCA with instructions when needed,
9. And perform other duties normally expected of the office. 

The President of the EMCA shall be the chairperson of the Board, and shall have the usual responsibilities of supervision and management, such as pertaining to the office, and such other powers as are specified in the bylaws or properly assigned by the Board, and shall have the following specific duties:

1. Chairs all meetings,
2. Preside all committee meetings,
3. Present questions of policy for consideration by the Board,
4. Execute, along with the Executive Officer, all legal documents,
5. Establish or abolish committees in accordance with Article VIII, and appoint members of all committees with Board approval,
6. Call special meetings,
7. Initiate special action by correspondence or other means (e.g. proposal for electronic voting for pertinent issues to the members of the Board or to all members)
8. Appoint representatives to act in the name of the EMCA with instructions when needed,

And perform other duties normally expected of the office. 

The President-elect shall act in the absence of the President and shall assist the President whenever requested.
The past-President shall assist the President and the President-elect with the duties of their offices as directed.

The Executive Officer shall have the following duties:

1. To perform and organize any action called for by the Board such as: current activities, to further the development of the EMCA, and to coordinate the objectives, policies, responsibilities and services of the EMCA,
2. To record and keep all EMCA and Board Meeting minutes and keep the membership informed through the official publications channels,
3. To administer the daily EMCA affairs by providing the necessary leadership and guidance to hired personnel and volunteer help,
4. To have custody of the EMCA seal and execute with the President of the Board all EMCA legal documents and affix the seal thereto,
5. To prepare and submit all reports as required by the EMCA,
6. To oversee all the financial transactions for the EMCA as authorized by the Board, in cooperation with the Treasurer,
7. To be legally bonded by a reputable organization, institution or company in a state where EMCA is active. 

The Treasurer shall have the following duties:

1. To inform regularly the Executive Officer about all funds paid to or disbursed by the EMCA,
2. To serve as custodian of funds, title deeds, business papers, bonds and other securities belonging to the EMCA,
3. To manage, in consultation with the Board, the reserve funds of the EMCA in such a manner as to insure their safe and steady growth,
4. With Board approval, to engage a certified public accountant to audit the books annually,
5. To prepare an annual financial report for the past financial year - and submit it to the AGM for approval,
6. To prepare, with the Executive Officer, the budget for the next fiscal year and submit it to the AGM for approval,
7. To perform other duties relating to the office of Treasurer as may be prescribed by the Board,
8. To be legally bonded by a reputable organization, institution or company in a state where EMCA is active. 

A secretariat will be located in the EMCA Headquarter. A secretary will support the work of the officers of EMCA as required, and coordinate the public relations. The secretary will be remunerated for her/his work. The amount will be proposed by the Board and has to be approved by the AGM.

The secretary will be proposed and has to be confirmed by the Board

Two EMCA members in good standing shall be proposed by the Board and elected by the AGM as Auditors for a two-year term. Re-election is possible. The Auditors have to examine the accounts presented by the Treasurer and make the yearly audit to be presented to the AGM. 

EMCA shall hold international workshops, usually in a biennial sequence, which shall be open to the public. The place and date of these conferences shall be determined by the Board and announced through the website not less than six months before the date set for said workshop.

The Executive Officer shall prepare a ballot containing the names of the nominees for the positions to be filled by election, with a space for a write-in candidate for each position. The ballots shall be mailed at least three months ahead of the AGM when the handover comes into effect.
Written ballots, in order to qualify for counting, shall be returned to the Headquarter Office in an unmarked envelope within a sealed envelope bearing the member’s signature on or before

the deadline indicated on the ballot.
The Executive Officer in the presence of two EMCA members will open the unmarked envelopes containing the ballots not earlier than one week after the deadline. Any member wanting to witness the count may do so by previous notice.
The successful candidates will be notified of their election within seven days after the count and at least two weeks prior to the Annual General Meeting. In case of tie votes, the election will be decided by a majority vote of the members attending the next Annual General Meeting. The same procedure will be adopted in the case of electronic voting whenever this will be used. 

This Editorial Board shall consist of at least three members: The Editor-in-Chief and two Editorial Board Members.  The members shall be appointed by the EMCA Board and serve for a three-year term with an option of re-appointment. The Editorial Board decides on the acceptation of submitted manuscripts.