Bylaws

Bylaws

Bylaws

After the foundation of the EMCA in 2000 the initial bylaws were revised in the year 2015. The main changes are related to the election of the board members and the election process.

 

NAME AND PRINCIPAL OFFICE

Section 1. Name

The name of the association is “European Mosquito Control Association”, a non-profit organization, hereinafter referred to as EMCA.

Section 2. Principal office

EMCA is registered in France, Cité Administrative Gaujot, 14, rue du Maréchal Juin, F-67084 Strasbourg. Registration Nr. SIRET 431 894 021 00010

Section 3. Headquarter

The Headquarters of the EMCA shall be in any location designated by the Board of EMCA, hereinafter referred to as the Board.

Section 4. Duration

EMCA is established for an unlimited term.

OBJECTIVES AND PURPOSES

Section 1. Overall objectives

The overall objectives of theEMCA are to:

  1. Promote control of mosquitoes and black flies and other related subjects and organisms in the broadest sense and to disseminate information to its members and others in Europe and neighboring regions.
  2. Promote research on mosquitoes, black flies and other organisms.
  3. Maintain strong links and collaboration with international organizations, associations and institutions such as WHO (World Health Organization), SOVE (Society for Vector Ecology), E-SOVE (European Society for Vector Ecology), ECDC (European Centre for Disease Prevention and Control), CDC (Centers for Disease Control and Prevention), AMCA (American Mosquito Control Association), and PAMCA (Pan-African Mosquito Control Association ).
  4. Exchange information on a regular basis through the website.
  5. Organize workshops and conferences.

Section 2. Specific objectives

Specific objectives are:

  1. Maintaining the quality of life and the standard of public health by the control of mosquitoes.
  2. Promotion of European co-operation and participation in mosquito control projects in Europe and worldwide.
  3. Promotion of the study, prevention and control of mosquito borne diseases.
  4. Development and implementation of new materials, techniques and tools for mosquito control .
  5. Enhancing control measures based on Integrated Pest Management principles by favoring methods with low toxicological profiles and minimum environmental impact.
  6. Supporting the preservation of wetland biodiversity by managing mosquito control with environmentally safe methods.
  7. Specification, development and standardization of rules of “good laboratory and field practice” in testing and application of insecticides, sampling methods, monitoring techniques, treatment procedures including issuing and harmonization of guidelines for mosquito control (recommend and validate the “common principles” as it is called in the European directive 98/8/EC placing of biocidal products on the market).
  8. Organization of educational and training courses, visits and staff exchanges between the members of the association, in order to improve professional skills in accordance with the EMCA objectives.
  9. Promotion of mosquito control programs for the public and authorities.

MEMBERSHIP

Section 1. Classes of Membership

Any agency, organization, institution, association or individual involved in mosquito control and related subjects and interested in the goals of the association may become a member of the EMCA.
Categories of membership include regular, sustaining, student, and honorary membership.

Regular members:

Regular members shall pay annual dues as set forth by the Annual General Meeting (AGM). They shall participate regularly in the activities of the association, and support the implementation of its goals. They shall be entitled to hold office, serve on committees, propose motions, vote in EMCA elections and participate at officially called business meetings. Each regular member shall have one vote.

Sustaining members:                   

Sustaining members are individuals and institutions contributing financially to the objectives of the association by paying annual dues established by the AGM. There are three categories of sustaining members:

♦   Individual sustaining members. Any individual or association interested in supporting the efforts of the association may become a sustaining member.

♦   Governmental sustaining members. Any local or national governmental agency interested in supporting the efforts of the association may become a sustaining member.

♦   Commercial sustaining members. Any commercial organization interested in supporting the efforts of the association may become a sustaining member.

Names of sustaining members are listed annually in the publications of the association.
Sustaining members have the same rights and privileges as regular members.

Student Members   

Any undergraduate or graduate student enrolled in an accredited university is eligible for student membership. Students have to present the status documents at the time of application and at each renewal date. Student members shall pay annual dues proposed by the Board and approved by the AGM. They are entitled to serve on committees, propose motions, vote in EMCA elections and participate at officially called business meetings.

Honorary Members

Any person who has rendered exceptional and distinguished service in the field of mosquito control and related work may be appointed to honorary membership. Any individual who accepted this nomination proposed by the Board and approved by the AGM, becomes honorary member.
Honorary members shall enjoy the same privileges as regular members but shall pay no dues. Nomination for this honor must first be in writing addressed to the Board and mailed to the Headquarters, bear the signatures of ten members in good standing and be endorsed by three-fourths of the Board. The honorary member must be approves by the AGM with 75% of the votes.

Section 2. Admission

New members are admitted by the Annual General Meeting.

Section 3. Termination of membership

Members may quit the association:

  • By written notice, at least 3 months before the end of the year.
  • By exclusion as sanction for an illegal act or a moral harm to the association, pronounced by the Annual General Meeting according to the proposal of the Board, or by expel for non-payment of dues e.g.

THE FISCAL YEAR, MEMBERSHIP YEAR, AND DUES

Fiscal Year

The fiscal year will commence January 1 and ends December 31 of each calendar year.

Determination of membership dues

The amount of annual dues for each category of members is proposed annually by the Board and approved by Annual General Meeting.

Liability

No officer or member of the association will be personally liable for any debts, liabilities, and obligation of the association.

Officers and Board members shall receive no salary for their services rendered to EMCA.

Deadlines membership payments

Membership dues are payable until 31 January of the current year. Any unpaid dues within the current year shall be declared in arrears and the delinquent member shall not be in good standing. Upon back-payment of unpaid dues up to 31 January of the following year including payment of the current year, the member shall return to good standing (status of members having paid all their dues) for all purposes.

If a member has not paid the membership fee for two consecutive years, the member will automatically lose the membership status of EMCA.
Dues paid by new members after September 30 shall be credited to the membership year beginning on the following January 1.

Income

Income of the association is composed of dues of the members, grants from governmental or private organisms, donations and legacies, income from its funds and all other resources that are in accordance with the laws in force.
All funds collected and disbursed will accounted for by the Treasurer. The Treasurer will provide detailed financial reports to the Board and to the EMCA membership.

Expenditures

Expenditures are executed by the Treasurer. The Treasurer may delegate part of his powers, by written advice and with Board approval, to any other member of the Board.

COMPOSITION AND ELECTION OF THE EMCA BOARD

Composition of the EMCA Board

The Board is composed of 9 members. The seven voting members of the Board are the acting President, the past President, the President-elect, and four members (regular or sustaining members, not student or honorary), all seven elected for a two-year term.  The two non-voting members of the Board are the Executive Officer and the Treasurer who are elected for a three-year term. Meetings of the Board of EMCA shall be called at least once a year or as often as necessary by the President or by written request from any member of the Board, addressed to the President. Decisions by the Board shall be taken by a simple majority of voting of the members present or electronically. 

Election of the EMCA Board

The President-elect shall be elected for a two-year term by a ballot sent to all EMCA members in good standing.
The elected officer shall serve for two years as President-elect before serving for two years as President, and the following two years as past-President.
The four members shall be elected for a two-year term by a ballot sent to all EMCA members in good standing.
The Executive Officer and the Treasurer shall be elected for a three-year term by the AGM. Re-election is possible.

In case of a vacancy in the office of President and/or President-elect, the next officer in line would ascent to the office so vacated. Vacancy of any other office, including members of the Board, Executive Officer or Treasurer, shall be filled by Board action.

In case a member of the Board is unable to attend a meeting, he may give written delegation of his voting privileges to another member of the Board. No member of the Board shall receive more than two proxies. 

DUTIES OF THE BOARD AND OFFICERS

Board

The Board shall govern, guide and supervise the activities of EMCA. The Board shall define and specify the program and policy of EMCA.
It shall have the following power, responsibilities, and duties:

  1. Opt rules to govern its own proceedings,
  2. Supervise the financial administration,
  3. Establish the annual budget,
  4. Confirm and approve establishment or abolition of standing or special committees and appointments of individuals as members or chairpersons of committees,
  5. Determine the place and date of annual and special meetings and notify the membership thereof,
  6. Report its actions and decisions to the membership at each Annual General Meeting for ratification or approval and publish these reports on the EMCA website,
  7. Propose for election candidates for the Executive Officer, the Treasurer, the President,
  8. Propose the amount of annual dues for each category of members,
  9. Propose the nominations of honorary members, admission of new members and exclusions.

President

The President of the EMCA shall be the chairperson of the Board, and shall have the usual responsibilities of supervision and management, such as pertaining to the office, and such other powers as are specified in the bylaws or properly assigned by the Board, and shall have the following specific duties:

  1. Chairs all meetings,
  2. Preside all committee meetings,
  3. Present questions of policy for consideration by the Board,
  4. Execute, along with the Executive Officer, all legal documents,
  5. Establish or abolish committees in accordance with Article VIII, and appoint members of all committees with Board approval,
  6. Call special meetings,
  7. Initiate special action by correspondence or other means (e.g. proposal for electronic voting for pertinent issues to the members of the Board or to all members)
  8. Appoint representatives to act in the name of the EMCA with instructions when needed,
  9. And perform other duties normally expected of the office. 

The President of the EMCA shall be the chairperson of the Board, and shall have the usual responsibilities of supervision and management, such as pertaining to the office, and such other powers as are specified in the bylaws or properly assigned by the Board, and shall have the following specific duties:

  1. Chairs all meetings,
  2. Preside all committee meetings,
  3. Present questions of policy for consideration by the Board,
  4. Execute, along with the Executive Officer, all legal documents,
  5. Establish or abolish committees in accordance with Article VIII, and appoint members of all committees with Board approval,
  6. Call special meetings,
  7. Initiate special action by correspondence or other means (e.g. proposal for electronic voting for pertinent issues to the members of the Board or to all members)
  8. Appoint representatives to act in the name of the EMCA with instructions when needed,

And perform other duties normally expected of the office. 

President-elect and past-President

The President-elect shall act in the absence of the President and shall assist the President whenever requested.
The past-President shall assist the President and the President-elect with the duties of their offices as directed.

Executive Officer

The Executive Officer shall have the following duties:

  1. To perform and organize any action called for by the Board such as: current activities, to further the development of the EMCA, and to coordinate the objectives, policies, responsibilities and services of the EMCA,
  2. To record and keep all EMCA and Board Meeting minutes and keep the membership informed through the official publications channels,
  3. To administer the daily EMCA affairs by providing the necessary leadership and guidance to hired personnel and volunteer help,
  4. To have custody of the EMCA seal and execute with the President of the Board all EMCA legal documents and affix the seal thereto,
  5. To prepare and submit all reports as required by the EMCA,
  6. To oversee all the financial transactions for the EMCA as authorized by the Board, in cooperation with the Treasurer,
  7. To be legally bonded by a reputable organization, institution or company in a state where EMCA is active. 

Treasurer

The Treasurer shall have the following duties:

  1. To inform regularly the Executive Officer about all funds paid to or disbursed by the EMCA,
  2. To serve as custodian of funds, title deeds, business papers, bonds and other securities belonging to the EMCA,
  3. To manage, in consultation with the Board, the reserve funds of the EMCA in such a manner as to insure their safe and steady growth,
  4. With Board approval, to engage a certified public accountant to audit the books annually,
  5. To prepare an annual financial report for the past financial year - and submit it to the AGM for approval,
  6. To prepare, with the Executive Officer, the budget for the next fiscal year and submit it to the AGM for approval,
  7. To perform other duties relating to the office of Treasurer as may be prescribed by the Board,
  8. To be legally bonded by a reputable organization, institution or company in a state where EMCA is active. 

Secretariat

A secretariat will be located in the EMCA Headquarter. A secretary will support the work of the officers of EMCA as required, and coordinate the public relations. The secretary will be remunerated for her/his work. The amount will be proposed by the Board and has to be approved by the AGM.

The secretary will be proposed and has to be confirmed by the Board

Auditors

Two EMCA members in good standing shall be proposed by the Board and elected by the AGM as Auditors for a two-year term. Re-election is possible. The Auditors have to examine the accounts presented by the Treasurer and make the yearly audit to be presented to the AGM. 

MEETINGS AND ELECTIONS

Annual General Meeting

The EMCA shall hold Annual General Meetings open to all EMCA members in good standing.
General Meetings shall have the following responsibilities and duties:

  1. Approve the annual report by the President,
  2. Approve the annual report by the Executive Officer,
  3. Approve new Board members,
  4. Approve the annual financial report and the proposed budget for the next year,
  5. Approve the amount of annual dues for each category of members,
  6. Approve the admission of new members
  7. Approve the exclusion of members.

The place and date of General Meeting shall be determined by the Board and announced through the website, not less than three months before the date set for said meeting.

Each EMCA member shall have one vote at the Annual General Meetings.

Decisions by the Annual General Meetings shall be taken by a simple majority of voting members.

In case a member of the EMCA is unable to attend a meeting, she or he may give written delegation of his voting privileges to another member of the EMCA. No member shall receive more than two proxies.

Workshops

EMCA shall hold international workshops, usually in a biennial sequence, which shall be open to the public. The place and date of these conferences shall be determined by the Board and announced through the website not less than six months before the date set for said workshop.

Election by ballot

The Executive Officer shall prepare a ballot containing the names of the nominees for the positions to be filled by election, with a space for a write-in candidate for each position. The ballots shall be mailed at least three months ahead of the AGM when the handover comes into effect.
Written ballots, in order to qualify for counting, shall be returned to the Headquarter Office in an unmarked envelope within a sealed envelope bearing the member’s signature on or before

the deadline indicated on the ballot.
The Executive Officer in the presence of two EMCA members will open the unmarked envelopes containing the ballots not earlier than one week after the deadline. Any member wanting to witness the count may do so by previous notice.
The successful candidates will be notified of their election within seven days after the count and at least two weeks prior to the Annual General Meeting. In case of tie votes, the election will be decided by a majority vote of the members attending the next Annual General Meeting. The same procedure will be adopted in the case of electronic voting whenever this will be used. 

EMCA COMMITTEES

EMCA COMMITTEES

The establishment of committees focusing on key subjects within EMCA may be proposed by members in good standing. The written proposal for new committees has to be submitted to the Board via the President. The Board will submit proposed committees to the AGM for approval along with the names of the chairperson and the members.  The chairperson and the members of a committee will be appointed for a three-year period. Re-appointment is possible. 

PUBLICATION PLATFORM

EMCA Journal

The Journal of the European Mosquito Control Association shall be the official open source publication platform. It will be an integral part of the EMCA website. 

Editorial Board

This Editorial Board shall consist of at least three members: The Editor-in-Chief and two Editorial Board Members.  The members shall be appointed by the EMCA Board and serve for a three-year term with an option of re-appointment. The Editorial Board decides on the acceptation of submitted manuscripts.  

AMENDMENTS TO THE BYLAWS

AMENDMENTS TO THE BYLAWS

These bylaws may be amended at the Annual General Meeting of the EMCA by a two-thirds majority vote of members present or electronically by the same majority.

All proposals to amend the bylaws shall be submitted to the Executive Officer at least three months prior to the date of the Annual General Meeting. Proposed amendments shall be published on the EMCA website at least one month prior the AGM. 

TERMINATION

TERMINATION

An Extraordinary General Meeting shall be called by the President to pronounce the dissolution of the association, with the same rules as for the annual General Meeting.
On proposal of the Board, assets shall be distributed to one or more other associations with similar purposes than the EMCA. All grants received for a specific purpose that was not spent shall be returned. No member of the association may pretend to a part of the assets. 

ADOPTION OF THE BYLAWS

ADOPTION OF THE BYLAWS

EMCA bylaws were adopted by the Constituting General Meeting held on 28 March 2000 at Speyer, Germany.

The amendment of these EMCA bylaws were approved at the AGM in Valencia on 24 February 2015.

 

Founding members

Carles ARANDA PALLERO (SPAIN) ;

Pierre BAUER, VALENT BIOSCIENCES CORP. (FRANCE) ;

Matthias BECK (GERMANY) ;

Norbert BECKER (GERMANY) ;

Romeo BELLINI (ITALY) ;

Gilles BESNARD (FRANCE) ;

Centro Agricoltura Ambiente CAA (ITALY) ;

Jean COUSSERANS (FRANCE) ;

CULINEX GMBH (GERMANY) ;

Ernest DANKWA, VALENT BIOSCIENCES CORP. (USA) ;

Peter DECHANT (USA) ;

Guy DYEN (FRANCE) ;

EID A.I.R.S. (FRANCE) ;

Roger ERITJA (SPAIN) ;

Raúl ESCOSA (SPAIN) ;

Rémi FOUSSADIER (FRANCE) ;

Pantelis GIANNOGLU (GREECE) ;

Aleksandra GLINIEWICZ (POLAND) ;

Norman G. GRATZ (SWITZERLAND) ;

Raymond GRUFFAZ (FRANCE) ;

Jacques GUILLOTEAU (FRANCE) ;

Hotter HEIKO (GERMANY) ;

HUNGARIAN MOSQUITO CONTROL ASSOCIATION (HUNGARY) ;

ICYBAC MOSQUITO CONTROL GMBH (GERMANY) ;

Hans JERRENTRUP (GREECE) ;

Dr. Paul SCHÄDLER, President of the  KABS (GERMANY) ;

Achim KAISER (GERMANY) ;

Saïd KARCH (FRANCE) ;

Steve KRAUSE, VALENT BIOSCIENCES CORP. (USA) ;

Oszkár KUFCSAK (HUNGARY) ;

Roland KUHN (GERMANY) ;

Christophe LAGNEAU (FRANCE) ;

Peter LÜTHY (SWITZERLAND) ;

Minoo B. MADON (USA) ;

Luka MALES (YUGOSLAVIA) ;

Yoël MARGALITH (ISRAEL) ;

Ivan MARKOVIC (YUGOSLAVIA) ;

Eduard MARQUÈS I MORA (SPAIN) ;

Enrih MERDIC (CROATIA) ;

Josip MILAS (CROATIA) ;

Henriette NAGY (HUNGARY) ;

Dusan PETRIC (YUGOSLAVIA) ;

Françoise PFIRSCH (FRANCE) ;

Peter MERCATORIS, PHOENIX AVIATION SERVICE (GERMANY) ;

Frantisek RETTICH (CZECH REPUBLIC) ;

Anna SAMANIDOU (GREECE) ;

Paul SCHÄDLER (GERMANY) ;

Francis SCHAFFNER (FRANCE) ;

Konstantinos SIMOGLOU (GREECE) ;

SIVOM DE LAUTERBOURG (FRANCE) ;

David G. SULLIVAN (USA) ;

Yves TOURAINE (FRANCE) ;

Amos VILAMOVSKI (ISRAEL) ;

ZANUS CORPORATION (USA) ;

Marija ZGOMBA (YUGOSLAVIA)

EMCA office

c/o - KABS
Georg-Peter Süß-Str. 3
67346 Speyer
(+84)0123 456 789
office@emca-online.eu